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When shopping for a new HRIS systems, companies should try to build a highly aligned shortlist so that their calendars don't get overwhelmed with too many sales calls
Blog: 3 Ways to Rule Out Vendors Without Getting on a Demo
However, with how crowded the HRIS market has become, it can be very challenging to narrow down the best HRIS options for your company.
There are many factors that go into finding the best HRIS company, but a great place to start is understanding which companies serve companies like you. Below you will find a brief overview of the 20 best HRIS vendors for mid-sized companies.
If you need further help sorting through the market, OutSail's free services can provide detailed vendor comparison reports
HRIS Matching App: See which vendors best meet your company's needs
Overview: Workday is a leader in the HRIS space for a reason. They create a platform that is robust enough to make power users feel confident, informed and highly catered to. But Workday is also light enough that any frontline employee can navigate it with ease. Workday’s weakest features is their ATS and recruiting module, but the real drawback is simply the price, which includes not just software fees, but also a lot of ongoing consulting / headcount costs to maintain such a robust system.
Average Customer Size: 1,500+ employees
Typical Price Point: $50-90 PEPM
Overview: SAP SuccessFactors is a full suite HRIS system that focuses heavily on Talent Management and Employee Experience. SuccessFactors is primarily an enterprise solution and works best for companies with large, complex, global workforces. They provide unique strengths around recruiting, performance, succession planning and employee engagement. Their Core HR (payroll, time, benefits) tools are not their strongest area and are often replaced by 3rd parties.
Average Customer Size: 1,000+ employees
Typical Price Point: $30-40 PEPM
Blog: How to Negotiate an HRIS Agreement
Overview: Ceridian Dayforce is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. Ceridian Dayforce is utilized by companies as small as 100 employees and as large as 100,000, but has developed a strong presence in the Mid-Enterprise. Ceridian is known for it's strengths around Payroll and Workforce Management. Ceridian has long been a top competitor to ADP in the payroll space, and in 2012, they acquired Dayforce, a leading Workforce Management platform. Since then, Dayforce has become their flagship offering and is a great solution for companies with complex payroll, time & attendance, scheduling and tax needs.
Average Customer Size: 400-5,000 employees
Typical Price Point: $20-29 PEPM
Overview: UKG Pro is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. UKG Pro is utilized by companies as small as 100 employees and as large as 100,000, but has developed a strong presence in the Mid-Enterprise. UKG Pro is known for it's strengths around HR and Talent Management. While many of their peers developed payroll first and HR after, UKG has made HR their core competency from the get go, providing strengths around recruiting, engagement and employee development. UKG also has a loyal following from many of their customers due to their 'partners for life' philosophy.
Average Customer Size: 350-5,000 employees
Typical Price Point: $24-36 PEPM
Overview: UKG Ready used to be known as Kronos Workforce Ready. Workforce Ready is a scalable and unified HRIS platform that works especially well for companies that have large hourly workforces, due to Kronos' historical success in Workforce Management. UKG provides their own layer of proactive and knowledgeable support on top of the product's capabilities.
Average Customer Size: 200-2,500 employees
Typical Price Point: $15-21 PEPM
Blog: The 10 Best HRIS Systems for Mid-Sized Companies
Overview: SagePeople is a scalable HRIS solution designed to be payroll-agnostic and best suited for global organizations. SagePeople is built on the Salesforce platform which makes it a very scalable, secure platform with high quality reporting. They do not offer a payroll module, but are experiencing at integrating with a variety of leading payroll providers in the US and abroad. SagePeople can be a great fit for companies that need a single source of truth for a complex global workforce
Average Customer Size: 150-2,500 employees
Typical Price Point: $14-20 PEPM
Overview: ADP Workforce Now is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. Workforce Now is utilized by companies of all shapes and sizes, but their strongest audience is in the Mid-Market. ADP is known for their strengths around payroll and tax filing, and also provides expertise to support virtually any business scenario. ADP also has a unique outsourced service, called Comp Services, that allows companies to put their payroll processing and benefits management on auto-pilot.
Average Customer Size: 75-1,000 employees
Typical Price Point: $19-27 PEPM
Overview: Ascentis is less well-known than some of their peers, but they're an increasingly popular choice for mid-market companies that want flexibility, transparency and quality support. Ascentis takes a refreshingly relationship-driven approach to partnerships. And while their software covers the entire hire-to-retire spectrum, they are completely modular, allowing companies to pick and choose what they need. Additionally, they acquired NovaTime in 2018, which makes them a strong choice for companies with large hourly workforces.
Average Customer Size: 75-750 employees
Typical Price Point: $16-22 PEPM
Overview: Paycom is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. The system is designed for mid-market companies and gets strong reviews for administrative ease of use and employee self-service. Paycom is unique in the mid-market due to the fact that they have not acquired or partnered with 3rd parties to build their system, making the technology more comprehensive and integrated than peers in their space. This can lead to downstream advantages with reporting and reduction in manual re-entry
Average Customer Size: 50-750 employees
Typical Price Point: $19-26 PEPM
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Overview: Paycor went public in 2021 symbolizing their transition from regional payroll solution, to a large national player. They have taken a best-in-class approach to growing their system, as they've acquired cutting edge ATS, Performance and Engagement solutions. Paycor is typically a cost-effective option and has landed well in industries like the nonprofit sector where their price point and scheduling capabilities are prioritized
Average Customer Size: 35-350 employees
Typical Price Point: $13-19 PEPM
Overview: Paylocity is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. The system is designed for mid-market companies and gets above average reviews for ease of use. Paylocity is strong in integrations and can support companies with global workforces too.
Average Customer Size: 50-500 employees
Typical Price Point: $15-23 PEPM
Blog: Rippling vs ADP vs Paylocity - The Best Payroll Systems for Growing, Mid-Market Companies
Overview: iSolved started off as a benefits provider and they still provide COBRA administraiton and leave management. However, they've spent the last five years aggressively developing an HRIS and Payroll solution that is centered around the employee experience. Their system can serve the entire employee life cycle and they're continuing to reinvest in the platform with new functionality and a more modern user interface
Average Customer Size: 40-400 employees
Typical Price Point: $14-20 PEPM
Overview: Proliant offers a mid-market payroll and HRIS solution that is built around quality support. Proliant's heritage was as an accounting firm, which leads to a very robust tax services component. Proliant is also a great fit for companies with large hourly workforces due to some of their DailyPay and tip pooling innovations.
Average Customer Size: 50-500 employees
Typical Price Point: $14-21 PEPM
Want more info on these HRIS systems? Talk to an advisor with firsthand experience
Overview: Namely was built with the employee experience in mind and designed their HRIS from the ground up to be mobile-first, employee-centric and on-par with other consumer apps that younger workforces use outside of work. Their solution covers a large portion of Core HR functionality and, where they can't offer certain functionality, they have integrations with leading 3rd parties.
Average Customer Size: 50-300 employees
Typical Price Point: $16-23 PEPM
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Overview: Over the last decade, BambooHR has steadily grown into a market leader in the SMB and Mid-Market. They provide a modern HRIS solution that covers a wide spectrum of functionality - performance, recruiting, onboarding - at a competitive price point. While Bamboo owns a payroll company, called Trax, many customers will use their own payroll / ben admin tools and use Bamboo for more employee-facing activities. Bamboo is also open to integrating with a variety of 3rd party HR tools
Average Customer Size: 20-300 employees
Typical Price Point: $6-10 PEPM
Overview: Rippling is one of the fastest growing companies in the HRIS industry today, due to their emphasis on employee experience, integrations and people management. Rippling's integrations go beyond HR point solutions and can also work with tools like Slack, Teams, Salesforce and more. This can save IT hours of headaches, especially at companies with white collar workforces that use many business apps.
Average Customer Size: 20-300 employees
Typical Price Point: $13-21 PEPM
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Overview: Zenefits changed the HRIS industry in the early 2010s with their sleek, modern user interface and unique busniess model. As they've grown, the business model looks more like their peers, but they've continued to focus on building easy-to-use technology for small and medium sized businesses. They also have open APIs and integrations with many leading point solutions.
Average Customer Size: 5-250 employees
Typical Price Point: $12-20 PEPM
Overview: Gusto is the modern leader in small business payroll. This space has been dominated by ADP and Paychex for years, but Gusto's modern user interface and ease-of-use have made them a popular choice for new companies. In the last few years, Gusto has adding benefits admin, time tracking and onboarding capabilities to the system to provide more value to clients
Average Customer Size: 2-100 employees
Typical Price Point: $6-14 PEPM
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Overview: Bob is a great solution for companies that want performance, engagement and culture to be at the center of their organization. While many vendors add those tools later in their lifecycle, those features were foundational to Bob from the get-go. The emphasis on employee engagement leads to high usage from employees and better reporting for companies. Additionally, Bob is a global company and their solution is a strong fit for multi-national companies.
Average Customer Size: 50-500 employees
Typical Price Point: $7-13 PEPM
Overview: GoCo provides sleek, easy-to-use HR tools with some surprisingly robust capabilities under-the-hood. GoCo's strengths are around onboarding, benefits admin and leave management, but they have also developed unique expertise to facilitate payroll integrations and have rolled out a workflow builder tool that allows HR teams to build automated processes from scratch.
Average Customer Size: 5-250 employees
Typical Price Point: $5-10 PEPM
