HRIS Comparisons with Pricing

Refine your HRIS search with OutSail: Compare vendors by functionality, price, and company size compatibility. Find the right HRIS fit for your organization's needs

Brett Ungashick
OutSail HRIS Advisor
July 4, 2023
user comparing HRIS systems

At the beginning of an HRIS evaluation, you need to figure out which vendors are going to be the right ones to dive deeper into. The problem is that there are so many vendors out there and you do not have time to demo them all.

So how do you narrow the field and identify the best options? We recommend you look for vendors who can meet these three criteria:

  1. Vendors with the functionality you need
  2. Vendors that fit into your price range
  3. Vendors that work with similar sized companies
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By working with OutSail, you can get free access to all of this information including cost estimates, integration capabilities and the biggest pros/cons of each solution.

That being said, some people enjoy going at their research alone. Here is a quick guide to help get you started, detailing each vendors' modules offered, average customer size and biggest strengths:

Modern HRIS's with Some Functional Gaps

BambooHR

Price range: $14-24 PEPM

Average Customer Size: 20-350 employees

Vendor Snapshot: BambooHR has been a market leader for the past decade in creating easy-to-use HR tools for small to mid-sized companies. The platform can cover a wide breadth of functionality, is offered at a competitive price, is easy to deploy and utilize and is supported by proactive account support. See a demo of BambooHR

  • Modules Offered: HRIS, Payroll, Ben Admin, Time & Attendance, ATS, Onboarding, Performance, Surveys
  • Not included: Learning

GoCo

Price range: $7-14 PEPM

Average Customer Size: 10-200 employees

Vendor Snapshot: GoCo is a wraparound HRIS that allows companies to stick with their existing payroll provider while providing a modern, easy-to-use HRIS on the front-end. Their platform is great for employee self-service while also creating automated syncs between payroll and benefits carriers to make an admins life easier too.

  • Modules offered: HRIS, Ben Admin, Onboarding, Performance, Time & Attendance, Payroll (embedded 3rd party)
  • Not included: ATS, Learning

Bob

Price range: $18-25 PEPM

Average Customer Size: 50-500 employees

Vendor Snapshot: For companies that are highly focused on developing, engaging and retaining their workforce, Bob can be a great HRIS. The platform puts employees at the center of the experience, by creating a one-stop-shop for employees to request time, view pay stubs, do performance reviews and give recognition. See a demo of Hibob

  • Modules offered: HRIS, Performance, Engagement, Onboarding, Time & Attendance, ATS
  • Not included: Payroll, Ben Admin


Gusto

Price range: $10-18 PEPM

Average Customer Size: 5-75 employees

Vendor Snapshot: Gusto is a modern leader in the small businesses space, delivering a user-friendly payroll and HR experience to modern companies. Gusto's platform can meet the payroll, benefits and HR needs of most small businesses, and they back their product with high quality customer support. See a demo of Gusto

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, PTO, Performance
  • Not included: Time & Attendance, ATS, Learning

Rippling

Price range: $21-29 PEPM

Average Customer Size: 25-350 employees

Vendor Snapshot: Rippling offers some of the most advanced technology in the HRIS space, by offering a platform that can meet all of HR and IT's needs at the same time. Rippling can integrate with just about any of your existing HR tools, while drastically simplifying your employee's onboarding, payroll and ben admin experience. See a demo of Rippling.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Time & Attendance, ATS, Performance, Compensation
  • Not included: Learning (limited)

Zenefits

Price range: $14-24 PEPM

Average Customer Size: 25-200 employees

Vendor Snapshot: Zenefits offers a sleek, easy-to-use HRIS platform that is used by many growing, modern companies. Zenefits' platform can cover all Core HR needs including payroll, HRIS, onboarding, time and performance. And the only modules they don’t make in-house are an ATS and LMS, where they partner with market leaders instead.

  • Modules offered: HRIS, Payroll, Onboarding, Performance, Time & Attendance, Comp
  • Not included: ATS, Learning

Namely

Price range: $18-26 PEPM

Average Customer Size: 50-300 employees

Vendor Snapshot: Namely is a great choice for companies that want to drive employee self-service, as they provide one of the sleekest, easiest-to-use HRIS platforms on the market. Namely offers functionality to support most businesses' Core HR needs and they offer pre-built integrations for the areas they don't cover themselves.

  • Modules offered: HRIS, Payroll, Onboarding, Performance, Time & Attendance
  • Not included: ATS, Learning

Established, Full Suite HRIS’s

Paycor

Price range: $19-26 PEPM

Average Customer Size: 50-500 employees

Vendor Snapshot: Paycor offers a strong suite of HR tools that can help manage the entire employee lifecycle from hire to retire. Like many HRIS companies, Paycor delivers a strong payroll module, but unlike many of their peers, they also have strong capabilities in performance management and recruiting too

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

Paycom

Price range: $24-34 PEPM

Average Customer Size: 50-750 employees

Vendor Snapshot: Paycom is a true single database solution, which isn’t very common in the HRIS space; this architecture can be a huge benefit to administrators who find the system to be fast, efficient and accurate. Paycom's platform is modern and intuitive for end-users, while also being robust enough to support most HR needs on the back end.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

iSolved

Price range: $18-25 PEPM

Average Customer Size: 50-350 employees

Vendor Snapshot: iSolved may not be a household name yet, but they’ve filled a big market need by providing a modern end-to-end platform that works for small-to-mid-sized companies. iSolved’s core competencies are around payroll, time and HR, but they’ve recently invested quite a bit in their employee engagement tools too.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

Paylocity

Price range: $22-32 PEPM

Average Customer Size: 50-350 employees

Vendor Snapshot: Paylocity has a large market share in the mid-sized HRIS space thanks to a robust hire-to-retire offering, efficient implementations and competitive price. The Paylocity team has built out quite a few integrations over the years to accommodate a best-of-breed approach as well

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

UKG Ready (formerly Kronos)

Price range: $22-29 PEPM

Average Customer Size: 150-2,500 employees

Vendor Snapshot: UKG Ready used to be known as Kronos Workforce Ready. UKG Ready is a scalable and unified HRIS platform that works especially well for companies that have large hourly workforces, due to Kronos' historical success in Workforce Management. UKG provides their own layer of proactive and knowledgeable support on top of the product's capabilities.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, ATS
  • Not included: Learning


ADP

Price range: $19-28 PEPM

Average Customer Size: 50-2,500 employees

Vendor Snapshot: ADP rarely needs an introduction. They are the largest payroll provider in the US, with 1 in every 6 Americans being paid by ADP. Their WorkforceNow platform offers buyers every module from hire-to-retire and ADP also provides a host of outsourced services for companies that want to focus on more strategic initiatives.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

UKG Pro (formerly UltiPro)

Price range: $20-28 PEPM

Average Customer Size: 250-10,000 employees

Vendor Snapshot: UKG Pro (formerly UltiPro) is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. UKG Pro is utilized by companies as small as 100 employees and as large as 100,000, but has developed a strong presence in the Mid-Enterprise. UKG Pro is known for it's strengths around HR and Talent Management. While many of their peers developed payroll first and HR after, UKG has made HR their core competency from the get go, providing strengths around recruiting, engagement and employee development. UKG also has a loyal following from many of their customers due to their 'partners for life' philosophy.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

Dayforce (formerly Ceridian)

Price range: $22-31 PEPM

Average Customer Size: 250-10,000 employees

Vendor Snapshot: Ceridian Dayforce offers arguably the most powerful Core HR engine on the market. Their technology has been built on a single database, and the close integration of payroll, time and benefits delivers some of the most real-time data insights and accuracy in the industry.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

Workday

Price range: $34-42 PEPM

Average Customer Size: 1,000+ employees

Vendor Snapshot: Workday offers a single database solution that is configurable to any organization’s needs and user friendly for employees. When they do acquire companies, they translate the new code into the existing code base to keep the back-end databases and front-end user experiences uniform. Workday also spends a huge sum on R&D and is on the leading edge with AI and 3rd party integrations

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS
FAQs
1. What criteria should organizations consider when comparing HRIS systems?

Organizations should consider functionality, pricing, and compatibility with their company size when comparing HRIS systems. This ensures that the chosen system meets their specific needs and budget constraints.

2. How can I narrow down the options when selecting an HRIS vendor?

To narrow down the options, look for vendors that offer the required functionality, fit within your price range, and have experience working with companies of similar size. OutSail can provide free access to information such as cost estimates and vendor capabilities to streamline the process.

3. What are some examples of HRIS vendors and their pricing ranges?

Examples of HRIS vendors include BambooHR, Gusto, Namely, Paycor, Paycom, ADP, Workday, and many others. Pricing ranges vary depending on factors such as the number of modules required and the size of the organization.

4. How can OutSail assist with the HRIS comparison process?

OutSail offers free access to information on HRIS vendors, including cost estimates, integration capabilities, and pros and cons of each solution. Their expertise and tools can help organizations make informed decisions and find the right HRIS fit for their needs.

5. What are some key features to consider when evaluating HRIS systems?

Key features to consider include HRIS, payroll, benefits administration, onboarding, time and attendance tracking, performance management, learning management, applicant tracking, and more. Evaluate which features are essential for your organization's operations and growth.

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Meet the Author

Brett Ungashick
OutSail HRIS Advisor
Brett Ungashick, the friendly face behind OutSail, started his career at LinkedIn, selling HR software. This experience sparked an idea, leading him to create OutSail in 2018. Based in Denver, OutSail simplifies the HR software selection process, and Brett's hands-on approach has already helped over 1,000 companies, including SalesLoft, Hudl and DoorDash. He's a go-to guy for all things HR Tech, supporting companies in every industry and across 20+ countries. When he's not demystifying HR tech, you'll find Brett enjoying a round of golf or skiing down Colorado's slopes, always happy to chat about work or play.

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