HR Software

How Much Does Workday Cost?

February 15, 2021
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Brett Ungashick
Founder

Workday is the most famous brand in the HRIS industry and a household name for companies across the world. Many companies are interested in adding Workday to their toolset, but costs can often be a blocker. Here's how much Workday costs:

Workday

How Much Does Workday Cost?

Workday charges companies on an quarterly or annual subscription basis. Workday is often the most expensive HRIS option on the market. Workday's software fees can cost as much as $45-62 PEPM for companies at scale and there is typically a minimum annual cost of ~$275K which prevents many smaller customers from pursuing this option.

In addition to the software fees, implementing Workday will require a one-time implementation fee. Workday, or more commonly, their implementation partners, will charge ~125-150% of the annual software fees for their implementation fees (i.e., $625-750K implementation fee on a $500K annual purchase).

Most Workday customers also have multiple full-time HRIS managers or continue to pay their implementation partner to help manage the system, so this is another cost to consider with Workday.

Shopping for an HRIS? Work with an HRIS advisor to streamline your shortlisting, evaluations and selection - for free!

What Modules Are Included with Workday?
  • Payroll
  • Benefits Admin
  • HR / Employee Files
  • Time & Attendance
  • Onboarding
  • Recruiting / ATS
  • Performance
  • Comp & Succession
  • Engagement
  • Learning

Workday offers every module from hire-to-retire and even provides robust financial & accounting tools too. Companies can, and often do, use Workday as their single system for all HR needs. However, some companies will leverage a best-in-class payroll tool (like ADP) or a best-in-class ATS (like Greenhouse).

Who is Workday?

Workday was founded by ex-PeopleSoft executives who saw an opportunity to bring the HCM model to the cloud. Workday is a Silicon Valley success story that has turned into one of the leading enterprise software companies in the world. Workday's solution is targeted at enterprise companies and much of the Fortune 500 has transitioned to using Workday as their HRIS system. The system is defined by a single database architecture, strong integration capabilities and endless permissions, controls and configurations.

Learn More: Request a vendor report comparing Workday and their competitors

What Sized Companies Fit Workday Best?

Workday is considered an Enterprise HRIS, which means the system works best for companies with more than 2,000 employees. Enterprise solutions are designed to be all-in-one HRIS's for companies with high degrees of complexity in their operations. Companies that operate in many states and countries, and companies with numerous entities and sub-divisions find a lot of value in working with Enterprise HRIS vendors.

Enterprise solutions typically take about 6-10 months to implement and often require external consultants to successfully implement and manage the solutions. Enterprise solutions have powerful rules engines and unmatched custom workflow tools, that enable them to meet any company's requirements.

Free Tool: HRIS Requirements Builder

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Brett Ungashick
Founder
Brett is the founder of OutSail. He spent the early part of his career selling HR software before switching sides and going to work for the people buying the software.

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