What is the Best HRIS for Mid-Sized Companies?

Find your companies next HRIS with guidance from OutSail and our HRIS Marketplace. Explore powerful features, seamless integration, and unparalleled efficiency.

Brett Ungashick
OutSail HRIS Advisor
July 4, 2023
user comparing UI of HRIS systems

OutSail helps hundreds of businesses buy new HRIS systems each year. Working with companies of all shapes and sizes allows OutSail to share the 10 best HRIS systems.

In this article, you can learn about the 10 best HRIS vendors are and what types of companies they work best for.

If you want more information on these vendors, you can request a free HRIS vendor report from our team. Each report is custom built to match your requirements and includes pricing, pros & cons, integration info & more

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1.) BambooHR

Price range: $14-24 PEPM

Average Customer Size: 20-350 employees

Vendor Snapshot: BambooHR has been a market leader for the past decade in creating easy-to-use HR tools for small to mid-sized companies. The platform can cover a wide breadth of functionality, is offered at a competitive price, is easy to deploy and utilize and is supported by proactive account support. See a demo of BambooHR

  • Modules Offered: HRIS, Payroll, Ben Admin, Time & Attendance, ATS, Onboarding, Performance, Surveys
  • Not included: Learning

2.) Hibob

Price range: $18-25 PEPM

Average Customer Size: 50-500 employees

Vendor Snapshot: For companies that are highly focused on developing, engaging and retaining their workforce, Bob can be a great HRIS. The platform puts employees at the center of the experience, by creating a one-stop-shop for employees to request time, view pay stubs, do performance reviews and give recognition. See a demo of Hibob

  • Modules offered: HRIS, Performance, Engagement, Onboarding, Time & Attendance, ATS
  • Not included: Payroll, Ben Admin

3.) Rippling

Price range: $21-29 PEPM

Average Customer Size: 25-350 employees

Vendor Snapshot: Rippling offers some of the most advanced technology in the HRIS space, by offering a platform that can meet all of HR and IT's needs at the same time. Rippling can integrate with just about any of your existing HR tools, while drastically simplifying your employee's onboarding, payroll and ben admin experience. See a demo of Rippling.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Time & Attendance, ATS, Performance, Compensation
  • Not included: Learning (limited)

Get the Full Picture: Want more details on these HRIS options? Dive deeper into features, pricing, and user reviews in our comprehensive HRIS Marketplace.

4.) Paycor

Price range: $19-26 PEPM

Average Customer Size: 50-600 employees

Vendor Snapshot: Paycor offers a strong suite of HR tools that can help manage the entire employee lifecycle from hire to retire. Like many HRIS companies, Paycor delivers a strong payroll module, but unlike many of their peers, they also have strong capabilities in performance management and recruiting too

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

5.) Paycom

Price range: $24-34 PEPM

Average Customer Size: 50-750 employees

Vendor Snapshot: Paycom is a true single database solution, which isn’t very common in the HRIS space; this architecture can be a huge benefit to administrators who find the system to be fast, efficient and accurate. Paycom's platform is modern and intuitive for end-users, while also being robust enough to support most HR needs on the back end.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

6.) Paylocity

Price range: $22-32 PEPM

Average Customer Size: 50-600 employees

Vendor Snapshot: Paylocity has a large market share in the mid-sized HRIS space thanks to a robust hire-to-retire offering, efficient implementations and competitive price. The Paylocity team has built out quite a few integrations over the years to accommodate a best-of-breed approach as well

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

7.) UKG Ready (formerly Kronos)

Price range: $22-29 PEPM

Average Customer Size: 100-1,000 employees

Vendor Snapshot: UKG Ready used to be known as Kronos Workforce Ready. UKG Ready is a scalable and unified HRIS platform that works especially well for companies that have large hourly workforces, due to Kronos' historical success in Workforce Management. UKG provides their own layer of proactive and knowledgeable support on top of the product's capabilities.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, ATS
  • Not included: Learning


8.) ADP Workforce Now

Price range: $19-28 PEPM

Average Customer Size: 50-2,500 employees

Vendor Snapshot: ADP rarely needs an introduction. They are the largest payroll provider in the US, with 1 in every 6 Americans being paid by ADP. Their WorkforceNow platform offers buyers every module from hire-to-retire and ADP also provides a host of outsourced services for companies that want to focus on more strategic initiatives.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

9.) UKG Pro (formerly UltiPro)

Price range: $20-28 PEPM

Average Customer Size: 500-10,000 employees

Vendor Snapshot: UKG Pro (formerly UltiPro) is a full suite HRIS system that can serve as a one-stop-shop for companies, covering everything from payroll, benefits and HR to recruiting, onboarding, performance and learning. UKG Pro is utilized by companies as small as 100 employees and as large as 100,000, but has developed a strong presence in the Mid-Enterprise. UKG Pro is known for it's strengths around HR and Talent Management. While many of their peers developed payroll first and HR after, UKG has made HR their core competency from the get go, providing strengths around recruiting, engagement and employee development. UKG also has a loyal following from many of their customers due to their 'partners for life' philosophy.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

10.) Dayforce (formerly Ceridian)

Price range: $22-31 PEPM

Average Customer Size: 300-10,000 employees

Vendor Snapshot: Ceridian Dayforce offers arguably the most powerful Core HR engine on the market. Their technology has been built on a single database, and the close integration of payroll, time and benefits delivers some of the most real-time data insights and accuracy in the industry.

  • Modules offered: HRIS, Ben Admin, Payroll, Onboarding, Performance, Time & Attendance, Learning, ATS

FAQs
1. What factors should mid-sized companies consider when choosing an HRIS?

Mid-sized companies should consider factors such as pricing, scalability, ease of use, available modules (HRIS, payroll, benefits admin, etc.), integration capabilities, customer support, and alignment with specific organizational needs.

2. What are some popular HRIS options for mid-sized companies?

Popular HRIS options for mid-sized companies include BambooHR, Hibob, Rippling, Paycor, Paycom, Paylocity, UKG Ready (formerly Kronos), ADP Workforce Now, UKG Pro (formerly UltiPro), and Dayforce (formerly Ceridian).

3. How can mid-sized companies determine the best HRIS for their needs?

Mid-sized companies can determine the best HRIS for their needs by evaluating factors such as their budget, the size of their workforce, required functionalities, integration requirements, and preferences for customer support and user experience. Requesting demos, reading reviews, and seeking recommendations from similar-sized organizations can also be helpful.

4. What functionalities should mid-sized companies look for in an HRIS?

Mid-sized companies should look for HRIS functionalities such as employee data tracking, payroll processing, benefits administration, time and attendance management, onboarding, performance management, learning management, applicant tracking, and reporting and analytics capabilities.

5. How can mid-sized companies ensure successful adoption of an HRIS?

Successful adoption of an HRIS requires thorough training, effective change management strategies, clear communication with employees, ongoing support from the vendor, and alignment of the system with organizational goals and processes. Additionally, mid-sized companies should prioritize data accuracy and security throughout the implementation process.

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Meet the Author

Brett Ungashick
OutSail HRIS Advisor
Brett Ungashick, the friendly face behind OutSail, started his career at LinkedIn, selling HR software. This experience sparked an idea, leading him to create OutSail in 2018. Based in Denver, OutSail simplifies the HR software selection process, and Brett's hands-on approach has already helped over 1,000 companies, including SalesLoft, Hudl and DoorDash. He's a go-to guy for all things HR Tech, supporting companies in every industry and across 20+ countries. When he's not demystifying HR tech, you'll find Brett enjoying a round of golf or skiing down Colorado's slopes, always happy to chat about work or play.

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