Strategies for a Successful Workday Implementation: An Expert Guide

Learn essential strategies and considerations for a successful Workday implementation, from module selection to partnering with third-party experts. Learn how OutSail can support your Workday journey!

Brett Ungashick
OutSail HRIS Advisor
March 6, 2024
user building Workday on screen

Workday stands at the forefront as a comprehensive solution seamlessly combining HRIS capabilities with ERP/financial functionalities, reshaping the landscape of Human Capital Management (HCM).

This integration creates a unified platform to streamline operations and drive business success. With Workday, organizations gain unprecedented efficiency and insight into their workforce and financial performance.

This guide offers a structured approach to steering the Workday implementation process. By focusing on key considerations and strategic planning, businesses can maximize Workday's benefits and ensure a smooth transition to this powerful HCM solution.

Understanding Workday's Unified Platform

Overview of Workday's Offerings

Workday isn't just another HRIS system—it's a comprehensive suite of modules designed to meet the evolving needs of modern businesses. Workday has got you covered from core HR and talent acquisition to talent management and ERP financials. Its user-friendly interface and robust features make it a top choice for organizations looking to optimize their HCM processes.

Workday's Unique Position in the HCM Industry

What sets Workday apart is its ability to offer HRIS and ERP solutions within a single platform. This unique positioning eliminates the need for disparate systems and allows for seamless data integration across departments. Businesses can streamline their operations by choosing Workday and gain valuable insights into their workforce and financial performance.

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Modular Implementation: Flexibility in Workday Deployment

Full Suite vs. Modular Approach

When it comes to implementing Workday, you have the flexibility to choose between a full-suite deployment or a modular approach. While implementing the entire suite at once offers comprehensive functionality, selecting modules based on immediate organizational needs can help streamline the process and minimize disruption.

Workday's Approach to Payroll

One of the key benefits of Workday is its compatibility with existing payroll providers. This means you can continue using your preferred payroll system while seamlessly integrating it with Workday. This flexibility ensures a smooth transition and minimizes the impact on your payroll operations.

Timeline Expectations for Workday Implementation

Factors Influencing the Timeline

Several factors can influence the duration of a Workday implementation, including company size, data volume, selected modules, and internal expertise. Understanding these factors is crucial for setting realistic expectations and planning accordingly.

Typical Duration for Different Company Sizes

While every implementation is unique, mid-market companies can typically expect a shorter implementation timeline compared to enterprise-level organizations. However, regardless of size, careful planning and coordination are essential for ensuring a successful outcome.

Leveraging Third-Party Expertise

The Role of Workday's Implementation Partners

Workday has an extensive network of certified third-party firms dedicated to supporting implementations. These partners bring specialized expertise and experience to the table, helping businesses navigate the complexities of the implementation process with ease.

Benefits of Hiring External Support

Enlisting the help of a third-party firm can offer several advantages, including accelerated implementation, reduced risk, and access to specialized knowledge and resources. By partnering with an experienced implementation partner, you can ensure a smoother and more efficient transition to Workday. OutSail can help match your team to the right consultant for your needs & budget.

Best Practices for a Streamlined Workday Implementation

Assembling an Experienced Team

Building a knowledgeable internal team is critical for overseeing and coordinating the implementation process. By bringing together experts from various departments, you can ensure that all implementation aspects are carefully managed and executed.

Preparing Clean Employee Data

Clean and accurate data is essential for a successful Workday implementation. Before migration, take the time to organize and validate your employee data to avoid any issues or discrepancies.

Documenting Processes for System Workflows

Documenting your current processes and workflows ensures a smooth transition to Workday. By mapping out your existing processes and identifying areas for improvement, you can streamline workflows and maximize the benefits of the new system.

Partnering with OutSail for Implementation Success

OutSail's Support Services

OutSail is your trusted partner in navigating the Workday implementation landscape. Our team of experts provides comprehensive support services, from initial planning and vendor selection to selecting an implementation partner to deploy the system.

Advantages of Using OutSail

By leveraging OutSail's expertise and industry connections, you can simplify the Workday selection process and ensure optimal business outcomes. With OutSail, you can confidently embark on your Workday journey and unlock the platform's full potential.


In conclusion, implementing Workday is a strategic investment in your organization's future success. By following the strategies outlined in this guide, you can confidently navigate the implementation process and achieve your desired outcomes. From choosing the right modules to partnering with experienced third-party firms, thorough planning and expert guidance are essential for success. So, what are you waiting for? Start planning your Workday implementation today and take your business to new heights!

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Meet the Author

Brett Ungashick
OutSail HRIS Advisor
Brett Ungashick, the friendly face behind OutSail, started his career at LinkedIn, selling HR software. This experience sparked an idea, leading him to create OutSail in 2018. Based in Denver, OutSail simplifies the HR software selection process, and Brett's hands-on approach has already helped over 1,000 companies, including SalesLoft, Hudl and DoorDash. He's a go-to guy for all things HR Tech, supporting companies in every industry and across 20+ countries. When he's not demystifying HR tech, you'll find Brett enjoying a round of golf or skiing down Colorado's slopes, always happy to chat about work or play.


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