ADP Implementation: Strategies for a Successful HRIS Rollout

ADP Workforce Now is one of the most ubiquitous HRIS platforms on the market. Success with ADP Workforce Now can be strongly determined by the quality of your integration.

Brett Ungashick
OutSail HRIS Advisor
February 18, 2024
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Starting an ADP implementation is like beginning a journey to improve HR and transform the organization. The ADP Workforce Now is a comprehensive HRIS solution tailored to meet the needs of mid-sized businesses with 100 to 1,500 employees.

In this article, we will guide you through the intricacies of ADP implementation, offering insights and strategies to ensure a smooth transition and maximize the benefits of this robust system.

Overview of ADP Workforce Now

System Capabilities:

ADP Workforce Now isn't just another HR software; it's a powerhouse of functionalities designed to streamline HR management. From Core HR functions like payroll and benefits administration to Talent Management modules encompassing recruitment, performance management, and learning, ADP Workforce Now offers a comprehensive suite to meet the diverse needs of modern organizations.

Target Audience:

Ideal for mid-sized businesses, ADP Workforce Now caters to companies ranging from 100 to 1,500 employees. Its scalability and versatility make it a preferred choice for organizations looking to optimize their HR processes without compromising functionality or performance.

Modular Implementation in ADP

A La Carte Module Selection:

One of the key advantages of ADP Workforce Now is its modular architecture, allowing businesses to cherry-pick the functionalities they need. While payroll remains the cornerstone module, organizations can add on other modules, such as talent acquisition, talent management, and more, based on their specific requirements.

Full Suite vs. Piecemeal Approach:

When it comes to implementing ADP Workforce Now, organizations face the decision of adopting the full suite at once or opting for a phased approach. While implementing the entire suite offers comprehensive integration and uniformity across processes, a piecemeal approach allows for greater customization and flexibility. Each approach comes with its own pros and cons, requiring careful consideration based on organizational needs and readiness.

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Implementation Timeline and Factors

Typical Duration:

The journey from signing the contract to full implementation of ADP Workforce Now typically spans 10 to 14 weeks. However, the actual timeline can vary depending on several factors, including the size of the company, the complexity of data conversion, the availability of HR team members for training, and the scope of modules selected.

Determining Factors:

Several factors influence the implementation timeline of ADP Workforce Now. Large organizations with complex HR structures may require more data migration and system configuration time. Similarly, the availability of HR team members for training and testing plays a crucial role in expediting or prolonging the implementation process. Careful planning and alignment of resources are essential to ensure a timely and successful rollout.

The Role of Third-Party HRIS Implementation Firms

Benefits of Hiring External Experts:

Navigating the waters of ADP Implementation can be daunting, especially for organizations with limited internal resources and expertise. Engaging third-party HRIS Implementation firms can alleviate the burden by leveraging their specialized knowledge and experience. These firms bring expertise in system configuration, data migration, and change management, ensuring a smooth transition and optimal utilization of ADP Workforce Now. OutSail can help match you to firms that offer ADP implementation support.

Services Offered:

Third-party HRIS Implementation firms offer a range of services tailored to meet each organization's unique needs. From initial system setup and configuration to data migration and process documentation, these firms provide end-to-end support throughout the implementation journey. By partnering with a reputable firm like OutSail, businesses can confidently access expert guidance and support to navigate the complexities of ADP Implementation.

Preparing for ADP Implementation

Best Practices for Preparation:

Preparing for a successful ADP Implementation is crucial for ensuring a smooth transition and maximizing the benefits of the new HRIS system.

Here are some best practices to consider:

  • Thorough Analysis of HR Processes: Begin by conducting a comprehensive analysis of your organization's current HR processes. Identify inefficiencies, bottlenecks, and areas for improvement. Understanding your existing workflows will help you tailor the implementation of ADP Workforce Now to address specific pain points and streamline operations.
  • Clear Communication with Stakeholders: Effective communication is key to gaining buy-in and alignment from all stakeholders involved in the implementation process. This includes HR team members, department heads, and other key decision-makers. Keep everyone informed about the goals, timeline, and expected outcomes of the implementation. Encourage open dialogue and address any concerns or questions promptly to foster a collaborative approach.
  • Alignment of Goals and Objectives: Ensure that the goals and objectives of the ADP Implementation align with the broader strategic objectives of your organization. By clearly defining the desired outcomes and benefits of implementing ADP Workforce Now, you can rally support and commitment from stakeholders across the organization. Aligning goals will also help prioritize initiatives and allocate resources effectively.
  • Comprehensive Training Programs: Invest in comprehensive training programs to empower employees with the knowledge and skills needed to effectively utilize the new HRIS system. Provide hands-on training sessions, online tutorials, and user guides tailored to different user roles and functions within the organization. Training should cover not only the technical aspects of using ADP Workforce Now but also best practices for HR processes and compliance requirements.
  • Change Management Initiatives: Implement change management initiatives to support employees through the transition to ADP Workforce Now. Change can be unsettling for employees, so it's essential to proactively address concerns and provide support. Communicate the benefits of the new system, address any fears or resistance to change, and celebrate milestones and successes along the way. Encourage feedback and continuously monitor employee sentiment to identify and address any issues promptly.

By following these best practices for preparation, organizations can lay a solid foundation for a successful ADP Implementation.

Effective analysis, communication, training, and change management are essential components of a smooth transition and long-term success with ADP Workforce Now.

OutSail’s Role in Implementation Prep:

As a trusted advisor in the HR technology landscape, OutSail is crucial in preparing businesses for ADP Implementation.

From vendor selection and contract negotiation to system readiness assessment and change management planning, OutSail provides expert guidance and support at every journey step.

By partnering with OutSail, organizations can confidently embark on their ADP Implementation journey, knowing they have a dedicated team of experts.


In conclusion, ADP Implementation is a transformative journey that requires careful planning, execution, and support.

By leveraging the robust capabilities of ADP Workforce Now and partnering with experienced HRIS Implementation firms like OutSail, organizations can streamline their HR processes, enhance employee engagement, and drive strategic decision-making.

As you set sail on your ADP Implementation journey, chart your course wisely, anticipate challenges, and seek expert guidance when needed.

With the right strategies and support, your organization can confidently navigate the complexities of ADP Implementation and emerge more vital than ever before.

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Meet the Author

Brett Ungashick
OutSail HRIS Advisor
Brett Ungashick, the friendly face behind OutSail, started his career at LinkedIn, selling HR software. This experience sparked an idea, leading him to create OutSail in 2018. Based in Denver, OutSail simplifies the HR software selection process, and Brett's hands-on approach has already helped over 1,000 companies, including SalesLoft, Hudl and DoorDash. He's a go-to guy for all things HR Tech, supporting companies in every industry and across 20+ countries. When he's not demystifying HR tech, you'll find Brett enjoying a round of golf or skiing down Colorado's slopes, always happy to chat about work or play.


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